The Villages Pittsburgh Club
Article I: Name and Office
A. The name of the organization shall be The Villages Pittsburgh Club
B. The principal office of the club shall be located in The Villages, FL
C. The club may also have offices at such other places as determined by the Executive Committee.
Article II: Purpose
A. The club shall promote social interaction among the club members.
B. It shall be a “not for profit” organization.
Article III: Membership
A. Effective March 2017, membership shall be available to any Village resident who lived in southwestern Pennsylvania or the surrounding areas in eastern Ohio or northern West Virginia, or is married to, coupled with, or residing with a Village resident who meets the aforementioned requirements.
B. Membership restrictions may be imposed in the future if the club threatens to become too large by reviewing the definition of a “Pittsburgher”.
C. Membership dues are to be paid each April. Dues will be $5.00 per person.
D. Any change in the amount of dues shall be proposed by the officers and voted on by members in good standing.
E. Each member in good standing shall be entitled to one vote on matters that come before the membership.
F. Members in good standing shall receive priority on all club events.
Article IV: Officers
A. The Executive Committee shall consist of all Officers.
B. Officers shall consist of a President, Vice-President, Secretary and Treasurer, elected by members in good standing to serve a one-year term, beginning in April. Elected officers may serve for more than one term.
C. Two people from a household may share the responsibilities of any one office, but no more than one office may be held by members from the same household.
D. The President shall preside at all meetings of the club.
E. The Vice-President shall preside at all meetings in the absence of the President of the club.
F. The Secretary shall record and maintain minutes of all meetings.
G. The Treasurer shall maintain all club funds and prepare a monthly report showing receipts, disbursements and current balance. The Treasurer shall pay all bills and prepare a year-end financial statement for the membership.
H. The Treasurer’s books shall be audited at the end of each club year by a two-(2) member committee appointed by the President. It shall not include any current officers. A report of the audit must be made to the general membership at the first meeting of the new year.
I. The Executive Committee shall select chairpersons to help run club functions such as, but not limited to, Membership, Club Activities, Trips, 50/50 Drawings, Publicity, and Social Events.
J. The Membership Chairperson shall maintain a list of all members in good standing.
K. Any Officer who is absent from three (3) consecutive meetings of the general membership without a valid reason shall be considered to have submitted his/her resignation and will be removed from office.
L. It shall be the responsibility of Committee Chairpersons to disseminate information to and make arrangements with members of the committee relative to all functions of that committee.
M. Should an officer resign or otherwise be unable to continue to serve during the year, the Executive Committee shall appoint a club member to assume the office temporarily and to be permanently voted on by the membership at the next general meeting.
Article V: Meetings
A. Regular meetings of the membership shall be held on the third Thursday of each month from 7:00 to 9:00 P.M. in the Americana Room of Mulberry Center unless other designated by the Executive Committee. Cancellations or changes in time or place caused by holiday or summer schedules shall be acknowledged no later than the preceding monthly meeting.
B. Meetings of the membership shall be conducted in a business-like and orderly manner.
C. Special meetings of the general membership may be called by the President with the approval of the Executive Committee, providing reasonable effort is made to advise the membership by electronic mail or public media.
D. Voting on ordinary business and expenditures will be by voice vote or show of hands. If the Chair is in doubt, a standing vote will be taken. Majority vote of the members present shall rule, unless stipulated elsewhere.
E. Club meetings and functions are not intended for use as forums for commercial or political intention.
Article VI: Elections
A. Prior to the March meeting, the Executive Committee will appoint a Nominating Committee of three (3). The Nominating Committee will nominate at least one (1) candidate for each position that is open for election and present the slate at the March meeting. Following presentation of the slate, nominations will be opened from the floor. Voting by acclamation will be accepted if the Nominating Committee’s slate of candidates is unopposed. Otherwise, a show of hands or written ballot may be requested by the Committee, with the candidates removed from the meeting room.
B. Individuals nominated for office must be present or agree in writing that they are willing to serve.
C. The elected officers will start their terms on April 1.
Article VII: Receipts and Expenditures
A. Receipts of the club shall be used by the club to pay expenses incurred for regular operation of the club and for no other purpose.
B. The Executive Committee shall execute contracts entered into on behalf of the club in excess of fifty ($50.00) dollars. Amounts of fifty ($50.00) dollars or less may be executed by the committee chairperson.
Article VIII: Revisions of the by-laws
These by-laws may be revised by amendment and by majority vote of members in good standing at a general meeting.
Article IX: Activities and Standing Committees
A. The President shall establish committees as necessary.
B. Executive Committees should be ongoing throughout the year. Others may be seasonal or as interest dictates.
Article X: Indemnification and Liability
No individual member or officer of the club shall be liable for debts, liabilities or obligations of the club.